Career Fair FAQ

How do I register for a recruiting table at the ONA14 Career Fair – to be held Thursday, Sept. 25 and Friday, Sept. 26?

Register for a table by completing the online form here.


Registration is $350 per company/school/station/publication for one table and includes admission for two recruiters. A table also earns each attending recruiter a special registration rate for the three-day conference (Thursday-Saturday, Sept. 25-27). Recruiters who sign up before August 15 receive the early-bird rate of $439. After that date, recruiters receive a $49 discount off general conference registration.

Please note that if you are sending more than two recruiters, a second table must be reserved.

How do I register for the full conference?

You will receive a unique link for discounted registration after you purchase your Career Fair table(s).

What is the program schedule?

Recruiter hours are Thursday, Sept. 25, 1 – 4:30 p.m., and Friday, Sept 25, 9 a.m. – 12:30 p.m. Programming will take place in the Career Fair space every day of the conference.

What time will the tables be available?

Career Fair tables will be ready for your setup at 11 a.m., Thursday, Sept. 25.

What is the tear-down time?

Friday, Sept. 26, at 12:30 p.m. Tables must be clear by 1pm.

Where will the Career Fair be located?

The Career Fair will be in Chicago Ballroom X, directly off the Ballroom Promenade, across from Registration and adjacent to ONA14’s main keynote and workshop ballrooms.

What is provided at the Career Fair tables?

  • One 6 ‘ × 30” draped table
  • Two chairs
  • Waste basket
  • Conference wireless connection

There will be wireless service in the recruiter area. Electric and hard-line Internet are NOT included and must be ordered in advance if you need either service. Wi-Fi will be provided by ONA during the conference.

If you require electric, use this form to order it. Orders must be placed in advance of the conference. Deadline for ordering electric is Sept. 19.

If you require hard-line Internet, use this form to order it. Deadline for ordering hard-line Internet is Sept. 10.

What are the ship-to procedures, address and charges?

The FedEx Office, located inside the Sheraton’s lobby, serves as the Sheraton’s Business Center and Shipping and Receiving Department. The FedEx Package Room (Shipping & Receiving Department) provides storage, pick-up and transfer of materials from any internal location within the hotel. All shipments received and shipped by the hotel incur a standard per-piece handling charge based on weight.

Delivery of packages can be scheduled prior to your arrival. For details and questions, please call (312) 755-0314 or email

Handling Fees: Fees applied are in addition to standard
shipping rates. All handling fees can be applied to a guest room/ master account or billed to a credit card. Please call (312) 755-0314 or email for details and pricing.

Pre-event Storage: The hotel can hold packages for up to five days before the conference for no charge. Fees apply to each package received more than five calendar days before delivery to recipient. Please call (312) 755-0314 or email for details and pricing.

Shipping Details: To ship materials for exhibitor/sponsor spaces, please use the following information in addition to the airbill:

Chicago Sheraton Hotel & Towers
Hold for Guest (Guest Name) (Guest Cell Number)
(Guest Company Name) (Booth Number — if applicable)
301 East North Water Street
(Meeting Room)
Package ___ of ____
Chicago, IL 60611

Shipping for Individual Guests:

Chicago Sheraton Hotel & Towers
Hold for Guest (Guest Name) (Arrival Date)
301 East North Water Street
(Guest Cell Number)
Chicago, IL 60611

Please note:

  • Multiple packages within a single shipment should be numbered in sequence (e.g. 1 of 3, 2 of 3, etc); it may be helpful to make note of individual package contents so that careful records of all materials may be maintained and the sender alerted in the event of damage or non-receipt.
  • Heavy boxes should be identified so that staff (either yours or the hotel’s) can avoid injury while lifting them.
  • If there is more than one on-site delivery location, please label the boxes with their specific delivery destination (e.g. Office/Parlor A or Registration/Convention Registration Desk).
  • Freight must be shipped to drayage company GES, which will deliver boxes to the appropriate exhibit booth.
  • Exhibitors who ship items to the hotel will incur a shipping/ handling fee. It is the drayage company’s responsibility to arrange with FedEx directly on payment terms.
  • The FedEx Package Room staff is not allowed on the Exhibition Hall floor for either deliveries or pick-up services.
  • The hotel is not responsible for packing any materials. Any packaged materials left behind without shipping instructions will be discarded within three business days.
  • The Package Room is on Level One (River Exhibition Hall Level) at the west end of the building.

In-bound Shipping:

Use the correct addressing option from the methods listed above to eliminate any package routing delays. All packages received by FedEx Office require a release signature before being released from the custody of FedEx Office. Release signatures are captured at the time of package pick-up from the FedEx Office Business Center or during delivery of package(s) to the recipient. In-bound receiving and applicable delivery fees will be applied to all packages. Fees applied are in addition to standard shipping rates.

For the guest name field above, only use the individual who will be on site to sign for the package(s). Please do not address your packages to a hotel employee or Show Manager as this could cause the package to be delayed. Packages (excluding pallets/crates) will be available for pick-up at the FedEx Office Business Center.

Out-bound Shipping:

To expedite the process for out-bound shipments, please affix a completed carrier airbill to each package. Boxes and FedEx shipping supplies are available through the on-site FedEx Office Business Center. Pickup of out-bound packages by all non-standard couriers (other than FedEx or UPS) must be coordinated with the on-site FedEx Office location. Out-bound Handling Fees will be applied to each package. Fees applied are in addition to standard shipping rates.

Where will boxes and crates be stored during the conference?

You can store shipping materials under exhibit tables.

How do I order show services?

You may use your own drayage firm or the Sheraton’s recommended drayage company GES. Please contact Salma Juma at (312) 329-6822, (773) 457-2941 or by email at

How do I order computers, screens or other hardware?

Sheraton’s in-house A/V firm is PSAV. More details on PSAV.

Will there be electricity in the exhibit area?

Electric and hard-line Internet are NOT included and must be ordered in advance if you need either service. Wi-Fi will be provided by ONA during the conference.

Can I purchase an advertisement in the ONA14 printed program?

Yes! Please contact Jessica Strelitz at no later than Aug. 10 to secure an ad spot. The specifications for the ads are as follows (based on 7.5” X 8.5” page, no bleed):

  • Full-page ad: 6.5” x 7.5”
  • Half-page (horizontal): 6.5” x 3.625”
  • Quarter-page (vertical): 3.125” x 3.625”


Full-page ad: $2,500
Half-page ad: $2,000
Quarter-page ad: $1,500